Anyone that attends a meeting is regarded as a committee member but as we are registered charity we must have two/three elected officers. The 2017/2018 officers consist of a Chair and a Treasurer. All officers are trustees of the charity and undertake a Disclosure and Barring Service check as do some of the other committee members. (See back page for the details of the current officers).
As a charity we must abide by Charity Commission regulations and we are bound by a governing document referred to as our constitution. (See attached for our constitution)
Our constitution states that we must have at least three committee meetings a year but this can be more when it comes to organising a fundraising event. We welcome everyone that wishes to come along to our meetings which are usually held at the school and we try to make them at a time that suits everyone. We also say that if you are unable to make our meetings that we still would like to hear your ideas which can be passed on either via email or by letting a member know direct.
Annual General Meeting (AGM)
Our Annual General Meeting is held within six weeks of the start of the academic school year, and provides an opportunity for all parents, carers and staff to hear about the events we have run, the funds raised and how the money has been spent during the previous school year. The new committee is also elected for the following twelve month period.
New faces with fresh ideas and enthusiasm will secure the future of the Friends committee in coming years, without which there would be little or no fundraising to provide the ‘extras’ for our children.
We aim to put together a list of ‘Friend Helpers’ who are parents or carers that are able to provide time and commitment on a regular basis. Having this list means that we have a mix of people that we know we can call upon for much needed help at the fundraising events. By adding your name to his list means it’s a great way to get to know other parents and carers throughout the school, helping to bring a community feel to our school.
There are many ways that all of our parents and carers can help the Friends. This can be anything from designing an event poster to manning a stall at our annual Summer Fair, selling tickets for our discos or being able to provide a raffle prize.
How do the Friends raise money?
The majority of our funds are raised through the events that we run. Some of our most popular events in recent years have been:
- Summer Fete (this is our main fund raiser and is when we need the most help)
- Disco (held every term)
- Afternoon Cake Sale (held every half term)
- Advent Chocolate Raffle
- Christmas Fair
Further funds are gained from Easyfundraising which is ongoing.
How are the Friends funds used?
The Friends funds are normally spent on the ‘extras’ that are not always provided by the school’s budgets, to help make our children’s learning experiences more fulfilling and exciting.
In previous years we have raised money towards the cost of:
- Laptops and IT Trolley
- Pirate Ship
- Playground musical instruments
In 2015-16 we were delighted to be able to allocate significant funds towards the school markings in the back playground, Year 6 Gardening Club and the new Mud Kitchen in Reception.
We were able to provide the funds for the Learn to Love and Love to Learn frame and the new reading spaces in each year class.
In 2016-2017 we raised enough to develop the outside learning area.
In 2017-2018 we hope to raise enough to provide Clever touch boards in the remaining 3 classrooms.
How do the Friends communicate?
Friends information is on the school app and at times letters are sent out in your child’s book bag.
You can find the Friends events advertised on the school’s events calendar, the Friends’ facebook page and the Friday newsletter.
We also have a Friends page on the school website.
Contacting the Friends
If you are interested in attending meetings, becoming a Friends helper, have a fundraising idea or any questions; please do not hesitate to contact us. This can be done in a number of ways:
- Catch up with a Committee member in the playground
- Emails can be sent to firstname.lastname@example.org
- Notes and letters can be handed into the school office.
More about Easyfundraising
Do you shop online? Did you know that every time you buy something you could be raising money for the Friends of St John’s School?
Over 2,700 well known retailers, including Amazon, John Lewis, eBay and Tesco will donate a percentage of what you spend to the Friends of St John’s School at no additional cost to you, to say thank you for shopping with them.
Do you or your business also buy on-line for work? If you are buying office supplies or booking travel and hotels, you could be easily raising free donations for the Friends of St John’s School by going through Easyfundraising.
It’s a really simple process, all you have to do is:
- Register at easyfundraising.org.uk
- When you are asked to choose your cause, select Friends of St John’s School (look out for the logo)
- When shopping online, log into your account and select the retailer. You will then be taken to the usual website and shop as normal – it couldn’t be easier – Don’t forget to download the donation reminder!!
- Spread the word to family and friends to let them know just how easy it is! P.S. When you register, you’ll be asked if you want to install the Find & Remind toolbar – make sure you do this so that you receive a handy reminder each time a donation is available when you shop online!
So, how can YOU Support the Friends?
There are lots of ways YOU can support the ‘Friends’:
- Become a Friends Helper – Can you spare your time to help with events either before with preparation and setting up and/or on the day? All help is really appreciated, as many hands make event run smoother.
- Skills – Do you have a particular skill that could be helpful to us? e.g. face painting, cake baking.
- Giving donations – e.g. Tombola and raffle prizes, baking cakes. Could you or your workplace offer a raffle prize? Events cannot run without donations!
- Supporting our events – Most importantly, attend our events and have fun with your family and friends!
Support from Local Businesses and Parent Employees:
- Many of our local shops and businesses are very generous in donating raffle prizes.
- We are also extremely grateful to the parents, carers and businesses who have participated in company matchfunding schemes.
- These have made a big difference to our fundraising efforts in the past and are area’s that we are interested in developing further.
What? I hear you say – Company matchfunding is a very simple way of maximizing funds raised. Companies or businesses pledge to donate to a charity such as ourselves a sum of money relating to the amount that an employee(s) donates or fundraises for us.
How? Companies may match fund in a variety of ways the most common being:
- The matching of funds that are raised through a specific activity e.g. manning a fair stall
- Time donated by their staff for voluntary work
- A cash donation made to the charity
- Gifts in kind e.g. donating equipment or services like in-house printing
If your workplace can offer matchfunding or you could help us secure sponsorship or raffle prizes for our fundraising events, please contact the Friends.
Remember that we also have a Facebook page – Friends of St. John’s